Logistics for Clients

This briefing information is provided for group project clients

Progress meetings

Your contact with the groups will consist of three one-hour progress meetings in weeks 1, 4 and 6 of the project. Actual dates in the coming year are specified in the Management Timetable, and we will also send you details directly by email. You will be asked to nominate times you are available, and students choose from among those. They will be held during the afternoon to avoid morning lectures. Our student administrator books a meeting room at those times, informs the teams, and provides you with an official list of team members to check attendance.

We ask clients to attend these meetings in person, and for the meeting to take place in Cambridge. The students have very full timetables, and it is unlikely that a change in meeting time or location can be accommodated, once these have been agreed. If it appears that you may be unable to attend one of the three meetings, please contact the group project organisers as soon as possible, to discuss alternative arrangements.

Deliverables

The team’s project manager must send you any deliverable documents by email before noon on the day before the meeting. Email delivery must be copied to the course administrators.

Public demonstration

At the end of the term, groups are required first to demonstrate their achievements to staff, other students and guests during a public demonstration session, then make very short (4 minute) presentations to a theatre audience. Presentations are followed by a vote, and the award of a prize to the group voted the best. We hope you are able to attend this enjoyable event, but this is not essential.

Correspondence

Please send all official correspondence, especially notes on attendance or other problems during the project, to group-project@cl.cam.ac.uk Email sent to this address is received by the course directors (for projects in Lent term 2013, these are Alan Blackwell and Ian Leslie), and by the undergraduate student administrator (in 2013, this is Megan Sammons)

Assessment

The client is not required to assess or grade the students. It is Computer Laboratory policy to award a flat mark (called a “tick”) for adequate participation in a group project (actually two ticks – one based on group performance, and one on performance of individuals within the group). The standard of adequate performance is determined by independent examiners, based on project documentation submitted by students. Clients are simply requested to check an attendance register at the project meetings, and inform the course administrators if any group member fails to attend, or seems unwilling / unable to contribute to discussion. These precautions are mainly motivated by concern for student welfare. Reports from the client are not the sole grounds for withholding a tick, but students are told that if they fail to attend meetings, this will jeopardize their chances of getting the tick. It is important that we know this as soon as possible, so that students can receive tutorial or pastoral support if necessary.